National Integrated Staff Records and Pay Programme (NiSRP)
The National Integrated Staff Records & Pay Programme (NiSRP) will implement national Staff Records and Payroll systems across the HSE.
These systems will be fully integrated and will support the needs of a modern health system employer, enhancing available workforce information for managers.
A key part of the HBS strategy, the Programme will modernise the way the HSE connects with staff, improving access for them to their staff record and pay details via online employee and manager self-service.
Successful completion of the initial NiSRP implementation took place in the East during May 2019. The programme is next scheduled for roll out in the South East with further areas to follow.
NiSRP Self Service FAQs
What can I do on ESS?
My Payslips
This is similar to the current on-line pay slips service but
has more features. There will be an “Explain
Payslip/Paycode” tool which will help you to understand
the various elements of your Payslip.
My Leave Requests
By using NiSRP Self Service you can apply online for
annual leave and various leave schemes. The system will
automatically calculate and display the leave balance. The
Manager will also have access to a team calendar which
will help them make more informed decisions.
My Travel and Expenses
This service allows you to submit Travel and Expense
claims, even on the day of travel. Mileage will be calculated
automatically and a picture can be taken of travel receipts
and uploaded as an attachment.
My Addresses
This service allows you to change your address and the
date it is valid from.
My Bank Details
This service allows you to change your bank account
details and the date it is valid from.
Getting Started
How do I get NiSRP Self Service on laptop or PC?
Please note you do not need a work device to use NiSRP Self Service. As long as you have a device
(e.g. any smartphone, desktop, laptop) and access to the internet you can use it.
You can access the app on your laptop or PC via https://myhseselfservice.hse.ie/. It is recommended you save this as a favourite page.
How do I access NiSRP Self Service on my phone or tablet?
If you are accessing through your mobile phone you can download the app for free if you are an Android user, go to Play Store or if you are an iPhone user go to the Apple App Store.
Search SAPFiori Client and click download. There is a user guide on the support information section of hse.ie/nisrpselfservice to help you configure the app for the first time.
What types of devices will they be able to use to access it?
Any device that gives you access to the internet will give you access to the app. This includes mobile phone, Desktop, Laptop. It is important to note you can use either your work or personal device to access the app.
How do I get my username?
Your username is your personnel number [8 digits eg: 30123456] prefaced by the letter ‘e’ . If you don’t know your personnel number you will find it printed on your payslip - see example below with personnel number highlighted. Please ignore the 3 digit prefix ie 005 , 004, or 008.
NiSRP: Frequently Asked Questions
What does NiSRP stand for?
NiSRP is the National Integrated Staff Records and Pay Programme
What is NiSRP?
The NiSRP Programme is a 4.5-year programme under the remit of HBS to roll out a new system (based on SAP - a software system that is in use by hundreds of organisation worldwide) that will change the way we work. Our previous reliance on paper will be replaced with a modern system and improved processes to record HR and streamline how we are paid.
Why is there a need for change?
The HSE began official operation on 1 January 2005. It replaced the ten regional Health Boards, the Eastern Regional Health Authority and a number of other different agencies and organisations. Although the structure changed on paper what has remained the same in many areas are the HR and Payroll systems. Many of which are old and need to be replaced as they have an end of life risk. In a lot of areas these systems are not integrated or joined up.
As a result employees have to submit for Payroll and HR on paper. This is a slow process with lots of duplication of work because this information is held on excel sheets and paper a lot of time is wasted collecting information for reports and staff have no ownership of their own personal information.
The two maps below give an indication of the current system in operation in Ireland and the future state after NiSRP is implemented
What exactly is changing?
In order to improve how we work, the NiSRP Programme will work to have all Staff Records and Payroll functionality provided by SAP to achieve national coverage. In addition to this NiSRP will introduce Employee Self Service and Manager Self Service for all Staff
A more detailed look at what is being introduced is explained in the table below.
What are the changes and benefits of NiSRP for staff?
Where is NiSRP being implemented?
NiSRP will be implemented across the whole of the HSE. NiSRP has gone live in the East (former Eastern Healthboard Area). This covers Wicklow, Dun Laoghaire and Dublin South East (CHO6), Kildare/ West Wicklow, Dublin West, Dublin South City, Dublin South West (CHO7) and Dublin North, Dublin North Central, Dublin North West (CHO9) along with St. Columcille's Hospital, Connolly Hospital and Naas General Hospital in addition to all corporate staff. The next implementation areas is the South East area.
What is NiSRP Self Service?
NiSRP Self Service is an online tool that allows employees to access, view and update their own information. All staff will be given individual and secure login information. This online tool also allows managers to access, view and update both their own information and that of their team ( in relation to various leave types and travel and subsistence).
How do I log into NiSRP Self Service?
Self-service App can be downloaded from play store or equivalent and training is provided nationally in all areas. Tutorials are available both on the HSE website and youtube. A username is on your last pay check in the previous system and a password will be sent to you following request.
How Will I Receive My Payslips?
The majority of staff in the East already receive their payslip online. This feature will now be incorporated into Employee Self Service. On the payslip there are many paycodes with no explanation. In Employee Self Service there is an Explain Payslip/Paycode feature which will help you understand the various elements of your payslip.
All information is available with Tutorial video’s on HBS/HSE NISRP website.
The PNA is in regularly engaged with NISRP team with all issues with pay .
Mick Guilfoyle PNA Board Member CHO9 Area Rep
Overcrowding In Waterford Mental Health Services Has Reached New Levels And Is Placing Intolerable Hardship On Service Users And Staff
The Psychiatric Nurses Association (PNA) continues its campaign to highlight overcrowding in the Waterford mental health services which in recent weeks has reached unprecedented levels and has placed staff working in the services under intolerable pressure.
The 44-bed acute Psychiatry Unit at University Hospital Waterford (UHW) has an additional 10 patients admitted on the ward. Ten beds assigned to Waterford Mental Health Services at the private St Patrick’s Mental Health Services in Dublin are now full and a further three Waterford patients were transferred to Kilkenny which is now also fully occupied.
Recently PNA Industrial Relations Officer, Michael Hayes commented that “the overcrowding in the Waterford services has now reached unprecedented levels despite repeated warnings from the PNA in recent months that the situation in the services was deteriorating”.
“This situation has been building for some months and is now causing intolerable distress to already vulnerable patients and staff alike. We have had four assaults on staff over the weekend alone and this is on top of a series of assaults in recent months.”
“PNA has been warning of the growing overcrowding in these services, including service users sleeping on chairs in some cases, for some time, but our concerns are falling on deaf ears. A recent Mental Health Commission Report identified a number of serious deficiencies in the Psychiatry Unit at UHW, and together with the current chronic overcrowding we now have a service that is increasingly chaotic resulting in serious repercussions for service users, staff and standards of care”.
“This situation cannot be allowed to continue and the under resourcing and under staffing of the Waterford mental health services must be addressed as a matter of urgency.
You can listen to this interview re Waterford at the link below
https://www.rte.ie/radio/radioplayer/html5/#/radio1/21649163
Michael Hayes Industrial Relations Officer PNA
Publications & Resources
PNA Social Media Guidelines
https://www.pna.ie/index.php/member-information/pna-social-media-guidelines
National Clinical Programme for Early Intervention in Psychosis:
https://www.hse.ie/eng/about/who/cspd/ncps/mental-health/psychosis/resources/
Mental Health Association 5 Ways to Wellbeing
m.youtube.com/watch?v=bsc2Qk… #mentalhealthireland pic.twitter.com/LvLTRk5wCR
World Health Organisation (WHO) announces Special Initiative for Mental Health
On 22nd May, on the occasion of the 72nd World Health Assembly, WHO announced its Special Initiative for Mental Health. Over 5 years, it aims to raise USD 60 million to improve access to mental health care for 100 million more people in 12 priority countries. The initiative will advance policies, advocacy and human rights, and scale-up quality interventions and services for people with mental health conditions, including substance use and neurological disorders
We have received a number of queries in the past few months on a number of items, which we wish to draw your attention to on the website for your information:
New Pay Scales Sept 2019
https://www.pna.ie/index.php/pay-and-pensions/pay-scales-and-allowances
Labour Court Rec re Compassionate Leave
PNA welcomes Recommendation to increase Compassionate / Bereavement Leave:
The Labour Court recommends that the HSE and Section 38s funded agencies bereavement policies be amended in line with the concession that has applied in the Civil Service to allow for 20 working days for spouse/partner and Child (included adoptive and in “loco parentis”) and five days in the case of a close relative as currently defined in the HSE and Section 38 own policies.
Click Here: https://www.pna.ie/index.php/pay-and-pensions/rights-and-entitlements/1085-labour-court-rec-re-compassionate-bereavement-leave
Changes to Sick Leave Following Pregnancy Related Sick Leave (PRSL)
Click here https://www.pna.ie/index.php/pay-and-pensions/pay-scales-and-allowances/756-changes-to-sick-leave-following-pregnancy-related-sick-leave-prsl
RNID Nurses working in Intellectual disability supervising social care workers should be upgraded to Clinical Nurse Management 1
HR Circular 031 2019 re Registered Nurse Intellectual Disability
This circular provides that RNIDs working in the intellectual disability sector who, as part of their daily work, supervise social care workers (as distinct from Care Assistants) or work alongside them in the same locations should be upgraded to Clinical Nurse Manager 1 level. Assimilation onto the CNM 1 scale is by assimilation to the nearest point but not below .
Click Here https://www.pna.ie/images/3010191.pdf
Paternity Leave
This circular sets out the paternity leave arrangements for HSE employees and Section 38 as a result of the Paternity Leave & Benefit Act 2016
Click Here : https://pna.ie/index.php/hse-info/hse-circulars-information/1124-hr-circular-003-2017-implementation-of-doh-circular-1-2017-re-paternity-leave
HSE Explanatory Guidelines Paternity Leave and Benefit Act 2016 click here
https://pna.ie/images/1911192.pdf
https://pna.ie/index.php/hse-info/hse-circulars-information/1125-hse-memo-from-ndhr-re-paternity-leave-benefit-act-2016
Des Kavanagh 's Memo re Starting Pay on Promotion
This memo written by Des in 2016 sets out the various circulars that should and should not impact on starting pay on promotion
Click here to view...https://pna.ie/images/1911191.pdf
